Expense management made simple and affordable

ExpenseLab is expense management and client invoicing software for small businesses and teams of 1–25 people. It covers receipt capture with OCR, approval workflows, mileage tracking, reimbursements, client invoicing with payment tracking, budget controls, and company reporting — the same core job as enterprise platforms like Expensify or SAP Concur, built and priced for a small team instead.

Free for up to 5 seats. The Business plan is $4.99/month (or $49.99/year) for up to 10 seats, and the Professional plan is $19.99/month (or $199.99/year) for up to 25 seats. See the full pricing comparison against Expensify, SAP Concur, Ramp, Brex, Zoho Expense, and Fyle.

Yes — the Free plan includes 5 seats, receipt capture and categorization, mileage tracking, basic approvals, bulk CSV import, CSV export, and up to 10 client invoices a month, with no credit card required to start.

Yes. Single-level approvals are available starting on the Business plan, and two-level approval chains (a second approver above the first) are available on the Professional plan — optional, not required, so a small team that doesn't need multiple approval levels can keep things simple.

Yes, on every plan, including Free. You can add line items and tax, send a branded PDF invoice, and track payments as sent, partially paid, or paid. Invoice limits scale with the plan: 10/month on Free, 500/month on Business, and 1,000/month with payment tracking on Professional.

Those platforms are built first for companies with dedicated finance teams and hundreds of employees, then priced down for smaller teams. ExpenseLab was built the other direction, for 1–25 person teams from the start, which is why it costs a fraction of the price for a comparable feature set. See the detailed comparison for exact numbers.

Yes. Create a quote with line items and tax, send it as a PDF, and once your client accepts, convert it to a real invoice in one click — carrying over the recipient, line items, tax rate, and note. Quote limits scale with the plan: 1/month on Free, 3/month on Business, and unlimited on Professional.

Yes. Reports includes client/project profitability: it compares what you've invoiced a client against what you've spent on them — using the same client tagged on both invoices and expenses — so you can see net profit per client rather than just revenue or spend in isolation.

ExpenseLab calculates when a reminder is due — once before an invoice's due date, then on a repeating schedule while it's overdue — and flags it for you. It doesn't email clients automatically; sending a reminder uses the same share flow as sending the original invoice, through your own email app.